KEY RESPONSIBILITIES
·Finance administration: supportt the new finance system, including data preparation, checks, reconciliations,supporting records and month-end tasks under agreed controls and delegations.
·Records digitisation: coordinate the orderly scanning, naming, indexing, retention and secure storage of legacy paper records, including payroll archives, Board minutes and records held in office storage.
·Digital filing: organise and maintain shared online filing structures, document ownership, naming conventions and accessible procedures so information is easier to find and maintain.
·Budget monitoring: prepare regular budget-to-actual information, flag emerging variances and follow up agreed actions with kindergartens and budget holders. Final budget authority remains with delegated managers.
·Administrative improvement: map workflows, reduce double handling, document procedures, improve templates/checklists and support approved system changes, testing and staff adoption.
·Business continuity: cross-train in agreed finance and administration processes to provide practical cover during peak periods and staff absence, reducing dependency on individual staff members.
·Role development: progressively take on other Head Office administrative priorities as capability and capacity allow.
SKILLS AND EXPERIENCE
·Strong administration and organisation skills with high attention to accuracy and follow-through.
·Experience with finance administration, reconciliations, records management or comparable business support work.
·Confidence with Microsoft 365,spreadsheets and digital filing systems; able to learn new finance and organisational platforms.
·Sound judgement with confidential information, internal controls, deadlines and escalation of discrepancies.
·Practical process-improvement mindset and ability to work collaboratively across Head Office and kindergarten teams.
HOURS - 35-40 hours
Please submit a cover letter and CV, and send to: appointments@nka.org.nz
Applicants must reside and be eligible to work in New Zealand at the time of applying.
